Writing a Resignation Letter Visa Malaysia: A Comprehensive Guide
When it comes to resigning from a job in Malaysia, a well-crafted resignation letter is essential. Not only does it provide formal notice to your employer, but it also helps to maintain a positive relationship and ensures a smooth transition. In this article, we’ll explore the key considerations and provide 13 sample resignation letters to help you get started.
Key Considerations Before You Write
- Review your employment contract to understand the required notice period and any specific resignation procedures.
- Be clear about your intention to leave the company and specify the date of your last working day.
- Provide a valid reason for your resignation, but avoid negative comments or complaints.
- Offer to assist with the transition process and training of a replacement.
- Keep a professional tone and avoid using emotional language.
From Doubt to Success: A User’s Story
Ashley had been working as a marketing manager in Kuala Lumpur for three years. Despite her success, she felt unfulfilled and decided to pursue her passion for photography. However, she was hesitant about resigning, fearing her employer’s reaction. With the help of a well-structured resignation letter, Ashley was able to leave her job on good terms and start her own photography business.
Today, Ashley is a successful entrepreneur, and her former employer has become one of her biggest clients. She credits her smooth transition to the effective use of a resignation letter, which helped her maintain a positive relationship and achieve her goals.
Embracing Your Next Chapter
Resigning from a job can be a daunting experience, but it’s also an opportunity to take control of your career and pursue new opportunities. Remember, your resignation letter is not just a formal notice, but a chance to express your gratitude and appreciation for the experience you’ve gained.
As you embark on this new chapter, remember to stay positive, focused, and committed to your goals. Your resignation letter is just the beginning of an exciting journey, and with the right mindset, you can achieve great things.
Sample Resignation Letter 1: Simple and Straightforward
Ashley Tan
No. 12, Jalan Sultan Ismail
50250 Kuala Lumpur, Malaysia
10 February 2023
Mr. Lim Beng Chai
Managing Director
ABC Corporation Sdn Bhd
No. 1, Jalan Raja Laut
50350 Kuala Lumpur, Malaysia
Dear Mr. Lim,
I am writing to inform you of my decision to resign from my position as Marketing Manager, effective two weeks from the date of this letter. My last working day will be 24 February 2023.
I appreciate the opportunities I’ve had while working at ABC Corporation, and I’m grateful for the experience and skills I’ve gained.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Ashley Tan
Sample Resignation Letter 2: With Reason
Mohd Firdaus
No. 45, Jalan SS 2/75
47300 Petaling Jaya, Selangor, Malaysia
15 March 2023
Mrs. Wong Mee Mee
Human Resource Manager
XYZ Sdn Bhd
No. 10, Jalan SS 2/55
47300 Petaling Jaya, Selangor, Malaysia
Dear Mrs. Wong,
I am writing to inform you of my decision to resign from my position as Operations Manager, effective one month from the date of this letter. My last working day will be 15 April 2023.
I have decided to resign due to personal reasons, and I appreciate your understanding in this matter.
I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure.
Thank you for your support, and I wish the company continued success in the future.
Sincerely,
Mohd Firdaus
Sample Resignation Letter 3: With Appreciation
Siti Aishah
No. 89, Jalan Tun Razak
50400 Kuala Lumpur, Malaysia
20 April 2023
Mr. Tan Kok Beng
Managing Director
BCD Sdn Bhd
No. 12, Jalan Sultan Ismail
50250 Kuala Lumpur, Malaysia
Dear Mr. Tan,
I am writing to express my gratitude to you and the entire BCD team for the opportunity to work with such a wonderful organization. It has been a privilege to be a part of the team, and I appreciate the experience and skills I’ve gained during my tenure.
After careful consideration, I have decided to resign from my position as Sales Manager, effective two weeks from the date of this letter. My last working day will be 4 May 2023.
I will always cherish the memories and lessons learned during my time at BCD, and I wish the company continued success in the future.
Thank you again for the opportunity, and I wish you all the best.
Sincerely,
Siti Aishah
Sample Resignation Letter 4: With Offer to Assist
Lim Wei Hong
No. 23, Jalan SS 2/75
47300 Petaling Jaya, Selangor, Malaysia
25 May 2023
Ms. Lee Siew Ling
Human Resource Manager
DEF Sdn Bhd
No. 15, Jalan SS 2/55
47300 Petaling Jaya, Selangor, Malaysia
Dear Ms. Lee,
I am writing to inform you of my decision to resign from my position as IT Manager, effective one month from the date of this letter. My last working day will be 25 June 2023.
I appreciate the opportunities I’ve had while working at DEF, and I’m grateful for the experience and skills I’ve gained.
I am committed to ensuring a smooth transition of my responsibilities and am willing to assist in the training and handover of my tasks to my colleagues.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Lim Wei Hong
Sample Resignation Letter 5: With Gratitude
Norazizah
No. 34, Jalan Tun Razak
50400 Kuala Lumpur, Malaysia
10 June 2023
Mr. Teh Eng Seng
Managing Director
EFG Sdn Bhd
No. 10, Jalan Sultan Ismail
50250 Kuala Lumpur, Malaysia
Dear Mr. Teh,
I am writing to express my heartfelt gratitude to you and the entire EFG team for the opportunity to work with such a wonderful organization. It has been a privilege to be a part of the team, and I appreciate the experience and skills I’ve gained during my tenure.
After careful consideration, I have decided to resign from my position as Financial Controller, effective two weeks from the date of this letter. My last working day will be 24 June 2023.
I will always cherish the memories and lessons learned during my time at EFG, and I wish the company continued success in the future.
Thank you again for the opportunity, and I wish you all the best.
Sincerely,
Norazizah
Sample Resignation Letter 6: With Regret
Ganesh Kumar
No. 45, Jalan SS 2/75
47300 Petaling Jaya, Selangor, Malaysia
20 June 2023
Ms. Cheah Siew Peng
Human Resource Manager
HIJ Sdn Bhd
No. 12, Jalan SS 2/55
47300 Petaling Jaya, Selangor, Malaysia
Dear Ms. Cheah,
I am writing to inform you of my decision to resign from my position as Sales Executive, effective two weeks from the date of this letter. My last working day will be 4 July 2023.
I regret to leave HIJ, but due to personal reasons, I am forced to make this difficult decision.
I appreciate the opportunities I’ve had while working at HIJ, and I’m grateful for the experience and skills I’ve gained.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Ganesh Kumar
Sample Resignation Letter 7: With Apology
Nurul Ain
No. 89, Jalan Tun Razak
50400 Kuala Lumpur, Malaysia
25 June 2023
Mr. Lee Ah Meng
Managing Director
IJK Sdn Bhd
No. 15, Jalan Sultan Ismail
50250 Kuala Lumpur, Malaysia
Dear Mr. Lee,
I am writing to apologize for any inconvenience caused and to inform you of my decision to resign from my position as Marketing Executive, effective one month from the date of this letter. My last working day will be 25 July 2023.
I appreciate the opportunities I’ve had while working at IJK, and I’m grateful for the experience and skills I’ve gained.
I regret any mistakes I may have made during my tenure and apologize for any trouble caused.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Nurul Ain
Sample Resignation Letter 8: With Explanation
Koh Li Ping
No. 23, Jalan SS 2/75
47300 Petaling Jaya, Selangor, Malaysia
10 July 2023
Ms. Yap Siew Ling
Human Resource Manager
KLM Sdn Bhd
No. 10, Jalan SS 2/55
47300 Petaling Jaya, Selangor, Malaysia
Dear Ms. Yap,
I am writing to inform you of my decision to resign from my position as Operations Manager, effective two weeks from the date of this letter. My last working day will be 24 July 2023.
The reason for my resignation is due to the lack of opportunities for growth and development within the company.
I appreciate the experience and skills I’ve gained while working at KLM, and I’m grateful for the opportunities I’ve had.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Koh Li Ping
Sample Resignation Letter 9: With Request
Chong Mei Ling
No. 34, Jalan Tun Razak
50400 Kuala Lumpur, Malaysia
15 July 2023
Mr. Tan Kok Beng
Managing Director
MNO Sdn Bhd
No. 12, Jalan Sultan Ismail
50250 Kuala Lumpur, Malaysia
Dear Mr. Tan,
I am writing to inform you of my decision to resign from my position as Financial Controller, effective one month from the date of this letter. My last working day will be 15 August 2023.
I appreciate the opportunities I’ve had while working at MNO, and I’m grateful for the experience and skills I’ve gained.
I would like to request a letter of recommendation from the company to aid in my future job searches.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Chong Mei Ling
Sample Resignation Letter 10: With Offer to Assist (Detailed)
Wong Siew Lan
No. 45, Jalan SS 2/75
47300 Petaling Jaya, Selangor, Malaysia
20 July 2023
Ms. Teo Siew Peng
Human Resource Manager
PQR Sdn Bhd
No. 15, Jalan SS 2/55
47300 Petaling Jaya, Selangor, Malaysia
Dear Ms. Teo,
I am writing to inform you of my decision to resign from my position as IT Manager, effective one month from the date of this letter. My last working day will be 20 August 2023.
I appreciate the opportunities I’ve had while working at PQR, and I’m grateful for the experience and skills I’ve gained.
I am committed to ensuring a smooth transition of my responsibilities and am willing to assist in the training and handover of my tasks to my colleagues.
I am available to provide assistance during my notice period and am willing to work closely with the team to ensure a seamless transition.
I will also ensure that all my tasks are completed, and my responsibilities are transferred to the relevant personnel before my departure.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Wong Siew Lan
Sample Resignation Letter 11: With Regret (Detailed)
Chan Wai Hong
No. 89, Jalan Tun Razak
50400 Kuala Lumpur, Malaysia
25 July 2023
Mr. Lim Beng Chai
Managing Director
STU Sdn Bhd
No. 10, Jalan Sultan Ismail
50250 Kuala Lumpur, Malaysia
Dear Mr. Lim,
I am writing to inform you of my decision to resign from my position as Sales Manager, effective one month from the date of this letter. My last working day will be 25 August 2023.
I regret to leave STU, but due to personal reasons, I am forced to make this difficult decision.
I appreciate the opportunities I’ve had while working at STU, and I’m grateful for the experience and skills I’ve gained.
I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure.
I will also ensure that my resignation does not disrupt the normal operations of the company.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Chan Wai Hong
Sample Resignation Letter 12: With Explanation (Detailed)
Nguyen Thi Mai
No. 23, Jalan SS 2/75
47300 Petaling Jaya, Selangor, Malaysia
10 August 2023
Ms. Leong Siew Ling
Human Resource Manager
VWX Sdn Bhd
No. 12, Jalan SS 2/55
47300 Petaling Jaya, Selangor, Malaysia
Dear Ms. Leong,
I am writing to inform you of my decision to resign from my position as Marketing Manager, effective two weeks from the date of this letter. My last working day will be 24 August 2023.
The reason for my resignation is due to the lack of opportunities for growth and development within the company.
I appreciate the experience and skills I’ve gained while working at VWX, and I’m grateful for the opportunities I’ve had.
However, I feel that it is time for me to move on and explore new opportunities that will allow me to grow professionally.
I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure.
Thank you for your understanding, and I wish the company continued success in the future.
Sincerely,
Nguyen Thi Mai
Sample Resignation Letter 13: With Gratitude (Detailed)
Lee Siew Mei
No. 34, Jalan Tun Razak
50400 Kuala Lumpur, Malaysia
15 August 2023
Mr. Teh Eng Seng
Managing Director
YZA Sdn Bhd
No. 15, Jalan Sultan Ismail
50250 Kuala Lumpur, Malaysia
Dear Mr. Teh,
I am writing to express my heartfelt gratitude to you and the entire YZA team for the opportunity to work with such a wonderful organization.
After careful consideration, I have decided to resign from my position as Financial Controller, effective one month from the date of this letter. My last working day will be 15 September 2023.
I appreciate the experience and skills I’ve gained while working at YZA, and I’m grateful for the opportunities I’ve had.
I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure.
I will always cherish the memories and lessons learned during my time at YZA, and I wish the company continued success in the future.
Thank you again for the opportunity, and I wish you all the best.
Sincerely,
Lee Siew Mei
Conclusion
Writing a resignation letter can be a daunting task, but with the right guidance, it can be a smooth and professional process. Remember to keep your letter concise, clear, and respectful, and always proofread for errors before submitting it to your employer.
By following the samples and guidelines provided in this article, you’ll be well on your way to crafting a well-structured and effective resignation letter that will help you leave your job on good terms and start your new chapter with confidence.